Rental and Event Services
As New York begins to reopen, the spaces at Scandinavia House are once again available for outside users. In accordance with New York State and City guidelines, we have developed polices and best practices to provide a safe experience for you and your guests, during your time at Scandinavia House.
We have instituted the following requirements.
Masks must be worn in the building.
Social distancing must be practiced.
In situations where food is provided, masks can be removed only at specific locations and must be immediately repositioned when leaving those areas for any purposes.
We have also made the following changes and policies for the venue and our in-house staff.
- Upgraded HVAC filtration (MERV13)
- reduced capacity in all event spaces
- Hand sanitizer stations throughout the building
- Doors and windows will remain open to outside air, weather permitting
- Access to staircases will be made available
- Social distancing signage throughout the building
- All employees must wear face masks
- All employees must have their temperatures taken upon entry
In addition, we ask that you adhere to the following guidelines.
Do not visit if unwell. Visitors with a temperature at or above 100.4°F (37.8°C) will not be allowed to enter events.
Follow the protocols in all signage on premises.
Be hygienic. Please take advantage of hand sanitizer stations throughout the building while here, wash hands regularly, and avoid touching your face.
Please note that these restrictions may change at any time as we proceed through the NYS and City of NY reopening process.
For more details and to make arrangements, contact firstname.lastname@example.org or leave a voicemail at 212 847-9719. Please visit our webpage for updates about the building closure, our ongoing online programming and any other important information.
Scandinavia House is one of New York City’s most exciting event venues, offering spaces for banquets, receptions, conferences, business meetings, performances, and film screenings. Designed by the celebrated American architect James Stewart Polshek, Scandinavia House is a stunning modern building that puts Scandinavian culture on display with design materials and furnishings representing the five Nordic countries. Detailed with exquisite care, the cultural center reflects Scandinavia’s well-deserved reputation for excellent craftsmanship and sophisticated design.
The building is located in Midtown Manhattan on Park Avenue between 37th and 38th Streets. It is close to major New York landmarks such as the Empire State Building, the Chrysler Building, the New York Public Library, and the United Nations headquarters. It is also conveniently close to both Grand Central Station and Pennsylvania Station. If your guests are visiting from outside the New York area, we have close working relationships with several nearby hotels.
Scandinavia House has a list of preferred caterers including Smörgås Chef which manages a full service restaurant on our main floor. For information on other caterers please contact the Scandinavia House Manager by calling 212-847-9719.
Rooms and Facilities
Victor Borge Hall, a 168-seat auditorium, is perfect for business, press, and scholarly meetings as well as symposia, lectures, films, and concerts. The hall is equipped with digital projection capability and both wireless internet access and hardwired internet access.
A small gallery adjacent to the room is ideal for displays and check-in. At this time we do not advise using it for receptions. A green room is accessible from the stage for entrance and exit for performers and presenters.
The room can hold 48 people in the seats using social distancing and up to 12 on stage using social distancing. We are currently preparing for the installation of two types of video conferencing systems. One would be possible for use with Skype, Zoom or other standard web conferencing systems. The other is a dedicated stand-alone channel that can be used to film concerts, seminars and lectures.
Volvo Hall is a bright, dramatic space with glass walls to its east and west overlooking Park Avenue. Most conveniently, it has an adjoining open-air garden terrace, an ideal setting for outdoor receptions and meeting breaks. Access to the hall with both doors open offers plenty of fresh air circulation, which is considered an important benefit for lowering the concentration of air particles.
The space is ideal for meetings, lectures and presentations, weddings, fashion shows and show rooms. With a seated classroom setup, the room can hold 30 attendees; with a theater-style setup, it can hold up to 40 attendees; and for a standing function, it can hold 30-50% of capacity (between 50 and 75 attendees). The terrace can hold 40 people standing and 8 square tables.
Scandinavia House can provide up to 18 rectangular tables at no price. The staff is happy to facilitate the rental of table linens; for the purposes of our frequent disinfecting processes at this time, however, we suggest using bare tabletops.
The F. Donald Kenney Reception Area and Taplin Café, a 2,200 square foot space located on the main level of Scandinavia House overlooking Park Avenue, houses Smörgås Chef restaurant. It can currently accommodate up to 40 people for a standing reception with social distancing. When allowed by New York guidelines, it will be able to accommodate 35 to 40 people at a seated function. The cafe is generally open to the public; however, for a private function, arrangements for a buyout can be made.
Our gallery, an expansive 1,800 square-foot space with high ceilings and a polished spruce floor, is comprised of three distinct spaces and a fourth smaller room that can be used for one-on-one breakout discussions.
With social distancing in place, the galleries can fit between 18 and 24 attendees in theater-style setup, and between 9 and 12 in a classroom or boardroom-style setup. The first gallery can be used to set up a registration area, materials and refreshments.
The Halldór Laxness Library, a handsome space for meetings of up to 10 people, is furnished in classic Scandinavian design. Huge windows overlook Park Avenue, offering an excellent vista of New York landmarks.
Additional Conference and Meeting Rooms
Due to the risk to our visitors and administrative staff, the conference rooms on the 5th and 6th floors will be restricted through the end of the year. As we learn more about the state and city guidelines we will revisit these policies when appropriate.
TECHNICAL EQUIPMENT AND FURNISHINGS
Scandinavia House can provide the following equipment without additional charges. We are also in the process of upgrading many of our video conferencing and video streaming capabilities. While much use of the new systems will be included without charge, there may be certain dedicated systems that include a fee.
The use of Volvo Hall and Victor Hall includes access to hardwired microphones and sound systems as well as 2 to 3 wireless handheld microphones. The building also has multiple short-throw projectors, flip charts, and several podiums available for use.
Furnishings throughout the building are of iconic Scandinavian design. These include up to 18 wooden folding tables, 50 classic Alvar Aalto chairs, 50 Danish wooden chairs and 30 black folding chairs. We can also offer the use of three types of podiums.